SOP for Handling and Control for Prohibited Items

1.0 OBJECTIVE

To lay down a procedure for handling and control for the prohibited items.

2.0 SCOPE

This procedure is applicable for the indenting, receiving, storage and control of the Rectified Spirit, Absolute Alcohol, Acetic Anhydride and Ammonium Chloride used in the Quality Control Laboratory.

3.0 RESPONSIBILITY

3.1 Doing : Technical Assistant / Executive
3.2 Checking : Executive / Manager

4.0 ACCOUNTABILITY

Head of the Department

5.0 PROCEDURE

5.1 Procedure for Indenting, Receiving, Storage and Control for the Rectified spirit and Absolute alcohol:
5.1.1 Verify the stock and raise the indent based on the monthly statement for items stated in scope.
5.1.2 To indent Rectified Spirit and Absolute Alcohol fill up the form R.S. III (Requisition for Rectified Spirit or Absolute Alcohol).
5.1.3 Fill up all the required information and authorised it by the responsible manager.
5.1.4 Send the duly filled form to the administration department for the execution.
5.1.5 Received the Absolute Alcohol and Rectified Spirit with challan of the supplier / manufacturer and send duly signed one copy to the account department along with GRN for payment and keep one copy for our record.
5.1.6 Keep a stock of the Absolute Alcohol and Rectified Spirit in a register which is controlled and stamped by the prohibition and excise office.
5.2 Procedure for Indenting, Receiving, Storage and Control for Acetic anhydride and Ammonium Chloride:
5.2.1 Indent other chemicals (Acetic Anhydride and Ammonium Chloride) in the general indenting format indicating manufacturer’s name, grade and quantity required.
5.2.2 Send a copy of the indent to the purchase department.
5.2.3 Received Acetic Anhydride and Ammonium Chloride with challan of supplier / manufacturer and fill up the form (consignment received note) and send the form with duly signed by the manager to the supplier / manufacturer.
5.2.4 Send a copy of the challan with duly signed to the account department along with GRN for payment.
5.2.5 Keep stock of the Acetic Anhydride and Ammonium Chloride in a separate register.

5.3 Issue as per the requirement and maintain the stock register.
5.4 Stock register should contain following details:

1.	Date
2.	Opening Balance
3.	Quantity Received
4.	Source of Supply
5.	Transport No. & Date
6.	Challan No. & Date
7.	Total Quantity
8.	Quantity Issued
9.	Closing Balance
10.	Sign
11.	Remarks.

6.0 ABBREVIATION

6.1 SOP - Standard Operating Procedure
6.2 GRN - Goods Receipt Note