SOP for Stereo Ordering, Issue, Receipt & Destruction of Rubber Stereos

1.0 OBJECTIVE

To lay down the Procedure for Stereo Ordering, Issue, Receipt & Destruction of Rubber Stereos.

2.0 SCOPE

This SOP shall be applicable for orders, Issue, Receipt & destruction of the rubber stereos used for Overprinting on Foil, Cartons and Catch covers in Packing area in the Production department.

3.0 RESPONSIBILITY

3.1 Execution: Production Pharmacist
3.2 Checking: Production Officer & Above

4.0 ACCOUNTABILITY

HOD-Production / Assigned Designee

5.0 PROCEDURE

5.1 STEREO ORDERING

5.1.1 Stereos are ordered by H.O.D. Production or Production Executive as per the requirement of monthly schedule or whenever required or after dispensing of Batch.
5.1.2 Purchase order is raised with giving the details of Batch No., Mfg. Date, Exp. Date, M. L. No. and MRP. Also Size, Type, & Quantity of the stereos.
5.1.3 Purchase order is finally checked & signed by H.O.D. Production.
5.1.4 The M.R.P is confirmed by checking the authorized document issued by Q.A. department;
5.1.5 Rubber stereos order should be ordered to approve supplier only.
Related: Why Companies are Selling Same Drug in Different Prices?

5.2 RECEIVING THE STEREOS

5.2.1 After the stereos receipt, they are checked against the delivery challans.
5.2.2 The received stereos are then compared with purchase order and the receipt is recorded in “Stereo Issue & Stamping Register”.
5.2.3 Details are checked by impression on Register & No. of stereos are noted, and keep all the stereos in lock and key with proper segregation to avoid any mix-up if the wrong stereo received it should be destroyed immediately.

5.3 ISSUE & REISSUE OF STEREOS

5.3.1 The required Stereos are issued to the operator by Pharmacist & Quantity is noted in Register. Balance stereos to be kept in lock & key.
5.3.2 If there is damage of stereo while online using on the machine, stereos are reissued & Quantity is noted in the register.
5.3.3 Maintain a register with Details of Issued stereos & Balance stereos.

5.4 DESTRUCTION OF STEREOS

5.4.1 After completion of batches issued stereo are returned to the pharmacist by the operator.
5.4.2 Pharmacist shall ensure that all the issued stereos are returned back by the operator from Packing Machine & Printing Machine.
5.4.3 Reconciliation of Stereos is done by the pharmacist after complete completion of the batch.
5.4.4 Cut the Stereos by using scissors to convert it into unusable form in presence of QA person and Record it into the register.
5.4.5 In case of those stereos which are not being used due to change or cancellation of the plan or any other reason are to be destroyed immediately after getting the approval from HOD. in the presence of Q.A. person.
5.4.6 Finally all unusable stereos should be destroyed in presence of Q.A. person.

6.0 ABBREVIATIONS

6.1 SOP: Standard Operating Procedure
6.2 BPR: Batch Packing Record
6.3 Q.A.: Quality Assurance
6.4 HOD: Head Of The Department

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